Organising an office properly is often one of the key ways to make better business, and using filing cabinets is one of the best ways to stay organised. The problem then is that filing cabinets can very easily become disorganised, which does an office no favours whatsoever! Whether it be to staff not understanding the system in place, a lack of time for proper organisational upkeep or simple laziness, it doesn’t take long at all for a bulletproof filing system to come crashing down. There’s still hope, though – in this article, we take a look at a few simple tips to help ensure your filing cabinet situation doesn’t get out of control too quickly.
Tidy your filing cabinets up
If you’re a business with overflowing filing cabinets in Melbourne, you’re certainly not the only one. the best possible way to ensure that your filing cabinets don’t become a disorganised mass of files and information is to ensure that you regularly manage your clutter. Doing a bit of a tidy up can help you very quickly weed out a lot of unnecessary bits that are adding to the complexity of your filing system for no real reason. Finding outdated files and other pieces of paperwork can ensure your filing cabinet only has the most important up to date information necessary, allowing you to find whatever you need without having to sift through drawers of junk first. While you’re doing this, it’s also an excellent idea to work through the files you need and make them easier to find on the fly. For instance, breaking up a chunkier file into easier to find constituents can help you locate important information much quicker than you otherwise would be able to. Try to think of it as sorting through files and categorising the smaller bits that they’re made up of, and this way you can quickly find the individual parts of a larger file in the future.
Make drawers serve a specific purpose
Although the traditional alphabetical or numerical sorting is important for filing cabinets, there’s no reason why you shouldn’t try to get more specific with your sorting. In fact, this will help you save a good amount of time when you’re trying to find files in the future. Organising filing cabinets around this will often mean you approach the system in the way that works best for you – whether it be using categories, a colour system or whatever else, creating a system that makes sense to you will serve to help you in the future. For our final point, there’s a good organisational tip that many people don’t consider when organising their filing cabinets – don’t make them difficult to access. Filing cabinets that are easy to get to will incentivise people to actually use them, as you might be surprised how often poorly positioned filing cabinets might deter people from putting in the effort to make the most of them. After all, some people might justify the fact that their desks are covered in papers by saying that they’re going to make one trip to file them all, but this can very quickly lead to chaos.
Invest a little bit of time for a big payoff
If you want to afford your business more hours to do precious work and streamline your overall workplace practices, investing a little bit of time into filing cabinet management is absolutely one of the best ways to do so. It should be clear that it doesn’t too much effort on your part to do a lot of good work – just ensure that you keep up with it, and it shouldn’t be too long before your cabinet organisation is second to none!