Improving Business through DocuSign

The world has shifted from analog to digital. This is also prevalent in developing countries. Thanks to the advancement of technology, everything today runs smoothly. People are no longer going for green pastures abroad but finding them at the convenience of their computers and internet connections. One aspect that has drawn people into online business is the automation of online business systems that fascinate the online business scene. While there is a lot to behold in creating space in the online business industry, it is essential to know the different strategies and ways to navigate and become successful.

The Rise of Electronic Signatures

Today, technology has yet again introduced to the digital world a concept that will revolutionize the entire online platform be it in entertainment, socialization, or business. Electronic signatures are one of the latest advancements in modern times that are already making a difference when safeguarding online product consumers’ interests. The reason why esignatures are revolutionary is that over time the online scene has witnessed issues relating to crimes due to the lack of ways to help in comprehensive authentication. In the paper world, signatures have never disappointed in the implementation of different factors. Since things are moving to digital, the introduction of e-signatures has just come at the right time.

To ensure the management and control of digital signatures for crucial documents, DocuSign Part 11 states what needs to get done to authenticate such documents. It has happened before, where records have been forged and used to gain individual favors against the real holder’s rules or wishes. This could be possible online, and guidelines have to be in place to regulate such fraudulent actions. The FDA has set out comprehensive requirements for companies in the pharmaceutical and food industry, especially those dealing with devices’ production, to ensure authenticity and correct formatting of electronic records and signatures.

Complying With the FDA 21 CFR Part 11

Though the FDA has achieved progress in ensuring compliance with the 21 CFR Part 11, there is a bit of snag that many companies think they comply, while in the real sense, that does not apply. Often this is caused by a misunderstanding of what the guidelines state. It is essential to understand the complexity of authenticating records and signatures to ensure complete adherence to the regulatory rules. Most firms would rest at GxP validation, trails of audits, and a document, thinking that is all it takes, but the truth is that is not enough. This post outlines tips that would help the medical device companies observe the DocuSign Part 11 requirements set by the FDA. Such includes;

  • Establishing if the FDA 21 CFR Part 11 applies to the company; it is essential to note that not all medical device companies are compelled by the Part 11 regulation act.
  • Ensuring high-end practices when it comes to data and password security is fundamental.
  • For traceability purposes, the company needs to set out an elaborate audit trail.
  • Avoid outsourcing of responsibilities and be in full charge of the company’s operations.
  • Ensure that IQ, PQ, and OQ gets authenticated
  • When choosing Quality Management Systems, ensure to consider checking those that meet the requirement for 21 CFR Part 11.

About the FDA 21 CFR Part 11

This is a regulation targeting the medical device companies for e-documentation and signatures. The rules shape the management of medical device companies’ electronic records QMS. Established in 1997, 21 CFR Part 11 has led to the improvement of electronic system potentials immensely. This has prompted the extension of the rules till today, and evidently, the rate of compliance is ever-increasing each year. The section of 21 CFR regulations aimed at dealing with the medical device firms’ emerging needs as it helped them have comprehensive knowledge of operating computer systems and software. Additionally, the 21 CFR Part 11 helps the associated companies protect their data from loss and corruption while providing a way to trace every single bit of the data. Fundamentally, through the regulation, companies can detect and prevent the keeping of forged records.

Tips a Company Can Consider Ensuring Adherence to the DocuSign Part 11

Checking If CFR Part 11 Impacts the Company

Companies not willing to embrace the guidelines of the regulations cite paper-based methods of recording data though this might not be entirely true. Being a paper-based company does not guarantee an exception. Since the document must have passed through the scanner and finally printed out, this aspect of document retrieval matters a lot, one fact to note is that as long as the master pierce is not tampered with and the document gets transferred to a server. The company must comply with the 21 CFR Part 11 regulations.

Data and Password Security

These are the most crucial factors when it comes to dealing with e-documentations. Everyone with access to the data must be permitted. For effective handling of data and password securities, the company could consider QMS solutions available in the market or go the tree structure way, usually clumsy.

Ensure Traceability of Audit Trails

This helps verify which user accessed the data, the action taken, and at what time they logged-in. A transparent system will also show whether anything was deleted or added to the already existing data records. The FDA 21 CFR Part 11 dictates that all the documents should contain a name, time, and date. The system manager should be aware of all the signing in and when system problems are locking out those with access and permission.

Observe the Regulations Guidelines on E-Signatures

The following are what to consider complying with the e-signature requirements when reviewing and approving information. A company could adopt one or more ways from the list;

  • Use of Biometrics such as eye scans and fingerprints
  • Scanning
  • Digital Signatures
  • Adopting Software that capture handwriting
  • Adopting solutions that allow for e-signatures

Remember not to engage in the editing of documents once uploaded since it would breach the rules. To ensure nobody tampers with the papers, lock them and set up authentication for anyone that needs to access it.